Multiple District “A”
Web and Electronic Communication Policy
This document is intended to serve as a guideline to the use of the
MD”A controlled Worldwide Web (“Web”) sites and electronic
communications means such as e-mail, electronic mailing lists, electronic
bulletin boards and chat rooms.
The mission of all electronic communication at MD”A” is to
help inform the Lions family of MD”A” about Lionism in general and
to help in the two-way communication between sub-Districts and Lions and the
administration of MD”A”. In addition, it is possible to aid in the
dissemination of information among sub-Districts.
General Uses
The following general areas of use are expected of MD”A” web
and electronic communication resources:
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Promotion of Lions and Lions activities within the boundaries of
Multiple District A;
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Provision of information about the officers and committees of
Multiple District A;
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Access to administrative forms and information for sub-Districts and
Lions officers;
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Electronic mail facilities for use by the Council and Administration
of MD”A”;
Acceptable Uses of The MD”A” Web Site
Above all, acceptable use requires users
to be ethical and respectful of the rights of others and of the diversity of the
Lions community. The following general principals should be kept in mind by all
users:
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Authorization
Acceptable use standards require everyone to take prudent and
reasonable steps to prevent unauthorized access. Where access authorization is
implemented, it relies on user identification and password for users. The user
ID forms the basis for mechanisms that are designed to establish ownership and
responsibility for responsible use of some MD”A” Web resources.
Acceptable use respects these identification and security mechanisms.
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Content of the Web Site
Materials on this Web site were produced and/or compiled by
MD”A” for the purpose of providing Lions and visitors with direct
access to information about the Council, Committees and programs of Multiple
District A.
Although care has been taken in preparing the information
contained in this Web site, mistakes do happen and MD”A” does not
and cannot guarantee its accuracy
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Privacy and Respect
Acceptable use requires that all users refrain from any illegal
and improper intrusions into the accounts of others and/or into any private
areas of the web site
Acceptable use of web resources requires that all users refrain
from acts that waste resources and prevent others from having broad access to
MD”A” resources
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Intellectual Property
Acceptable use requires that all users recognize and honor the
intellectual property rights of others. Ask for permission before copying
something created or produced by someone else;
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Mailing list facilities
For use in maintaining e-mail communication with
Council,committees, sub-Districts and Lions in general;
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Electronic "Bulletin Board" facilities
For both private use by committees and officers of
MD"A", as well as for public use in information dissemination and
discussion;
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Real time "Chat Room" facilities
Available upon demand, for private and public use;
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Expansion in future
Possibly may include the real-time collection of data on-line,
such as year-end sub-District Club reports and collection of statistics.
Non-Acceptable Uses of The MD”A” Web Site
All MD”A” web resources and facilities shall be used solely
for Lions membership, promotion, communication or administrative purposes. Any
unauthorized, illegitimate or illegal use of MD”A” web resources is
a violation this policy. Uses of MD”A” web facilities for purposes
other than those specified above are not legitimate. In addition, illegitimate
use includes:
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Use for any illegal or immoral purpose;
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Any use that creates a hazardous or dangerous condition posing a
threat to persons or property;
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Use that infringes on the rights or freedoms of members of the Lions
community or which disrupts or obstructs the goals of Lions International
Multiple District A;
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Any unauthorized donation of web space;
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Publishing without permission copyrighted text, photos, graphic
images, or sound recordings;
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Violation of existing laws regarding copyright, trademarks and
intellectual property.
The term “Users” may refer to both those
creating content for the web site or electronic mail, and those accessing
services provided by the web site.
Privacy Statement
Multiple District A is committed to respecting the privacy of visitors
to its web site. This section summarizes the privacy policy and practices.
MD”A” does not automatically gather any personal
information, such as name, phone number or e-mail address unless it is provided
voluntarily, through contacting MD”A” via e-mail, or through an
online form used to gain access to Bulletin Boards or Chat facilities.
Any personal information provided is used strictly for responding to
questions or for managing the Bulletin Board or Chat facility. Any collected
information can be edited or deleted by the user entering it. E-mail addresses
and other information collected in the operation of Bulletin Boards and Chat
facilities are never shared with any one else. If e-mail addresses or other
information are collected for MD”A” administrative use, that will be
so specified.
Information collected automatically via the Internet
The service provider for MD”A” logs http requests to the
server on behalf of MD”A” only, and not for any other purpose. These
logs capture computer information and navigation data, and are used to generate
statistical reports.
Information, such as domain name or IP address, may identify a user
browsing the MD”A” site, depending on the naming standards followed
by Internet service provider. If this is of concern, the provider may be
questioned about their policies and practices in disclosing personal
information.
While MD”A” will make no attempt to link information
captured to the identity of individuals, logs do identify the following:
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The Internet domain and IP address from which the web site is
accessed;
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The type of browser and operating system used to access the
MD”A” site;
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The date and time of access;
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The pages visited; and
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If you linked to the MD”A” web site from another site,
the address of that web site.
This information is used to generate statistics about the number of
visitors to the MD”A” site, the traffic patterns and the types of
technology visitors use. Information about specific individuals and their visits
is not tracked.
Notes About Web Usage In General
Use of E-Mail and Other Electronic Communication Facilities
E-mail systems are a non-confidential medium, and as such, the
MD”A” web e-mail and other electronic communication systems should
not be used to convey confidential or sensitive information, unless encryption
is used. Accordingly, when making the decision to send or store electronic
messages, you should consider the impact on yourself and Lions if the message is
ultimately disclosed or released to others.
Web Publishing and Web Site Pages
MDA Council recognizes the value and potential of publishing on the
Internet (usually Web pages) and encourages Lions to publish electronic
information. Any Committee or Activity of MD”A” may publish web
pages in support of their mission. MD”A” has established policy
guidelines regarding the use of the MD”A” web facilities. The
objectives of this Policy are to:
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encourage the full and free exchange and expression of ideas and
ways to make Lions successful;
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maintain and enhance the reputation of Lions;
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promote the ideals and goals of Lions to the public at large;
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promote the public good;
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enhance opportunities for cooperation and productive interaction
with Lions Districts and Lions Clubs elsewhere in Canada and the World;
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ensure that the web site and resources of MD”A” are
protected;
The following are recommended web site design guidelines:
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Include a link at a standard location on all pages to allow the
viewer to return to the web site master page;
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Consult html style guides that are readily available throughout the
web;
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Maintain a coherent look throughout all pages of the site.
Copyright Law and WWW Materials
Copyright laws apply to electronic publishing as well as print
publishing. Users of MD”A” web facilities may not place any
materials owned by others (i.e. copyrighted works) on Web pages or in any form
of electronic communication without the express permission of the copyright
owner. All published material should include the name of the user, the date, the
word "copyright" and the copyright symbol (c) on the material.
The following items are required on the Web site:
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The name and e-mail address of the page maintainer must appear on
the master, or initial, page;
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Page creators and maintainers should assume that materials
(including pictures) found on the Worldwide Web are copyrighted unless a
disclaimer or waiver is expressly stated. If a page creator wishes to display a
copyrighted picture that is already on the Web, the page creator may create a
remote link to the material;
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Special care should be taken in the use of Lions copyrighted logos.
Unless otherwise stated, these are restricted to use within official Lions web
sites. Under no circumstances should such materials be redistributed;
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Do not place any pictures or videos of people on Web pages without
the permission of the subjects in the picture or video. Use without permission
may be a violation of or invasion of a right to privacy;
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Under no circumstances should MD”A” web facilities be
used to communicate information that is of an abusive, obscene, hostile,
harassing, or discriminatory nature.